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Meeting 550

March 19, 2008

Mayor Mike Sadouskas called Villa Hills Council meeting #550 to order at 7:00 p.m. at the Dennis M. Stein Municipal Building, 719 Rogers Road, Villa Hills, Kentucky, on

March 19, 2008. He opened the meeting with prayer, followed by the pledge of allegiance.

Those in attendance:

Mayor Mike Sadouskas

G. Kilburn - Absent Molly McEvoy Boh, City Attorney

M. Martin Michael Brown, City Administrator

S. Ringo Dave Whitacre, City Engineer

G. Bruns Joe Schutzman, Bldg. Inspector

T. Sogar Cindy Wise, City Clerk

C. Schaber

Mr. Bruns made a motion to accept the minutes as presented and was seconded by Mr. Sogar. Motion carried 5 ayes, 0 nays and 1 absent.

Mr. Bruns made a motion to accept the Financial Report from January 2008 and was seconded by Mr. Sogar. Motion carried 5 ayes, 0 nays and 1 absent.

Julie Schuler, the representative from Adopt-A-Troop, addressed council on projects the committee is working on. She challenged council with a Girl Scout cookie sale against Crescent Springs council as to who could buy the most Girl Scout cookies to send to the troops. She also explained the Adopt-A-Troop cookbooks and asked for recipes from council. She read a letter from Captain Burwell.

Committee Reports:

Finance:

· Mr. Sogar reported that reported that $610,000 plus $282,000 is in reserves. The finance committee is looking into a lock box for payments and to help with the segregation of duties.

Public Works:

	City Administrator, Mr. Brown reported the total amount of monies left in KMA is $76,000.00 and License Fees is $27,000.00.
	Mr. Brown reported that Rick Neltner of L & S Concrete informed the committee that he is holding the current unit price for concrete. The Public Works Committee instructed Director Yelton to coordinate the replacement of $100,000.00 of concrete. Public Works Department will tear out and remove concrete. L & S Concrete will pour the concrete.
	Mr. Brown thanked the Public Works Department for a job well done cleaning the streets during the big snowstorm.
	Next Public Works meeting is April 15^th at 8:00 a.m. at the new city building, 720 Rogers Road.

Engineer:

Discussion was held on getting a street repair list together. Mr. Whitacre reported that the snowstorm and rain that occurred in March were harder on the streets than the whole winter. Street repair report will be given after the street repair project is complete.

Building and Zoning:

	Mr. Schutzman asked if there were any questions on his monthly report.
	Mr. Schutzman reported that the Code Enforcement Board met this month and board members had trouble attending the meeting due to the weather. The board will follow up next month.
	Mr. Schutzman reported Mandonna Manor plans to do some major renovations and he gave the architect a list of items to include in the construction, which are the realignment of the bridge and the retention pond retaining more water.
	Mr. Schutzman reported that he is working with City Engineer, Dave Whitacre on the renovation of the Police Department.

City Attorney

Ms. McEvoy Boh read the second reading of Ordinance 2008 – 1 Revision of the Vehicle Sticker Fee. Mr. Martin made a motion to accept the Ordinance Revision as read and was seconded by Scott Ringo. The voting went as follows:

T. Sogar, aye S. Ringo, aye

M. Martin, aye G. Bruns, aye

C. Schaber, nay G. Kilburn, absent

Motion carried 4 ayes, 1 nay and 1 absent

Ms. McEvoy-Boh read the second reading of Ordinance 2008 – 2 on Flood Production Zoning Ordinance. Mr. Bruns made a motion to accept the Ordinance as read and was seconded by Mr. Ringo. The voting went as follows:

S. Ringo, aye C. Schaber, aye

G. Bruns, aye M. Martin, aye

T. Sogar, aye G. Kilburn, absent

Motion carried 5 ayes and 1 absent

Ms. McEvoy Boh read Resolution 2008-1 opposing relinquishment of state and federal responsibility for replacement of the interstate 71/75 bridge over the Ohio River. Discussion was held on the Resolution. Mr. Bruns made a motion to adopt Resolution 2008-1 and was seconded by Mr. Sogar.

The voting went as follows:

M. Martin, abstain S. Ringo, aye

T. Sogar, aye G. Bruns, aye

C. Schaber, abstain G. Kilburn, absent

Motion carried 3 ayes, 2 abstained and 1 absent

Safety

	Mr. Bruns reported that the Safety Committee Meeting was held on March 11, 2008. Committee reviewed the Police Department Budget.
	Mr. Bruns reminded everyone that warmer weather brings out pedestrians and to be careful driving.
	Mr. Bruns reported that the Bike Rodeo is coming this summer. More details to follow.
	Mr. Bruns also reported that the 5K run is May 17^th, 2008 and road closures and parking is very limited in the Country Squire Estates Subdivision.

Fire Authority:

	Mr. Ringo reported that the new ambulance had been ordered.
	Mr. Ringo reported that the Fire Department proposed budget was approved by the Fire Authority Board with one minor change, which has been forwarded to Mr. Brown for inclusion into the cities budget process.
	Mr. Ringo also reported about the fire hydrants sinking issue. With half of the cities fire hydrants inspected there have been 19 problems identified. The cost for repairing each sinking hydrant is between $200 and $400. A number of those hydrants have been identified as priority repairs and as soon as the water department begins its outside work the repairs will begin.
	Mr. Ringo reported that a list of streets have been identified for parking concern for emergency vehicles to be able to maneuver. Roy East is working with Chief Goodenough to facilitate some signs and parking changes.
	Next Fire Authority meeting is scheduled for Monday, April 21 at 6:00 p.m. at the firehouse.

Recreation Report:

· Mr. Ringo thanked Tim Resse and Darrick Brilz for coordinating the field assignment night on February 21^st. He stated that if any coach is in need of a field to contact Darrick by email at brizly@aol.com.

Mr. Ringo reported that a vendor has been secured to operate the concession stand at the Villa Madonna Sports Complex.

Administration:

· Mr. Martin reported that the Administration budget has been forwarded to Mr. Brown.

City Administrator:

	Mr. Brown reported that he and the Mayor have been reviewing the budget requests. The budget proposal should be ready by next month for review.
	Mr. Brown asked council to send an okay that emails are being received from him.
	Mr. Brown reported that he would send the proposal of the lockbox and purchase order process to council in an email for their review for next month. The finance committee has not made a commitment on it and the new process has not started yet.
	The finance committee will meet the Monday after council at 7 p.m. at the city building at 720 Rogers Road.

City Clerk:

Ms. Wise reported that the city has been very busy collecting the $40.00 Vehicle Sticker Fee.

Mayor’s Report:

	Mayor Sadouskas reported that he has scheduled a meeting with Villa Hills and Crescent Springs to discuss the Inter-local Agreement.
	Mayor Sadouskas reported that has been reviewing the budget and is going to be meeting with the finance committee and will have the budget proposal to council by next meeting. He said there would be only one revised budget this year.
	Mayor Sadouskas congratulated Ernie Brown on being elected President of the Civic Club and all the new officers elected.

Old Business:

· Mr. Brown provided information on the dispatching services with Erlanger and the Police Department.

New Business:

	Discussion was held on the membership with the Chamber of Commerce.
	Discussion was held on the Dare Program.

· Mr. Martin made a motion to adjourn the meeting and was seconded by Mr. Bruns. Motion carried.

Time: 8:40 p.m.

Respectfully submitted,

____________________________

Cindy Wise, City Clerk

____________________________

Mike Sadouskas, Mayor

Meeting 548

January 16, 2008

The council appointed Greg Kilburn to preside over the meeting. He called Villa Hills Council meeting #548 to order at 7:00 p.m. at the Dennis M. Stein Municipal Building, 719 Rogers Road, Villa Hills, Kentucky, on January 16^th, 2008. He opened the meeting with prayer, followed by the pledge of allegiance.

Those in attendance: Mayor Mike Sadouskas - absent

G. Kilburn Mike Duncan, City Attorney

M. Martin Michael Brown, City Administrator

S. Ringo Dan Goodenough, Police Chief

G. Bruns Dave Whitacre, City Engineer

T. Sogar - absent Joe Schutzman, Bldg. Inspector - absent

C. Schaber Cindy Wise, Assistant City Clerk

Mr. Bruns made a motion to accept the minutes after correction of the motion made by Mr. Kilburn and not Mr. Bruns on Ordinance 2007-17 at the December 2007 meeting and the spelling of Mr. Ringo as presented and was seconded by Mr. Ringo. Motion carried 5 ayes, 0 nays, and 1 absent.

Ms. Lois Hall of the American Legion and the Villa Hills Historical Society addressed council about the approval of a dedication to Greg Bilter who lost his life while serving in the armed forces. Ms. Hall wanted the council to approve a monument and tree planting at the island on Dalewood and Valley Trails.

Mr. Bruns made a motion to proceed with the monument and was seconded by Mr. Ringo. Motion carried 5 ayes, 0 nays, and 1 absent.

Committee Reports:

Finance:

· Mr. Kilburn reported $895.631.00 in reserves.

· Discussion was held on the Financial Statement approval being for November 2007. Mr. Martin made a motion to accept the accountant’s report and was seconded by Ms. Schaber. Motion carried 5 ayes, 0 nays, and 1 absent.

Public Works:

Mr. Kilburn reported that city engineer is updating the street repairs report.

Engineer:

Mr. Whitacre reported that no large-scale street repair would be completed until winter weather is over and the weather breaks.

Building and Zoning:

No Building Inspectors Report

City Attorney

Mr. Duncan then read the second reading of Ordinance 2007 – 19 on Flood Damage Prevention. Mr. Duncan gave an explanation of the Ordinance. Mr. Bruns made a motion to accept the Ordinance as read and was seconded by Mr. Ringo. Motion carried 5 ayes, 0 nays, and 1 absent.

Safety

	Mr. Bruns reported that Police Department video cameras are being included in the lease in the amount of $15,500. Mr. Bruns made a motion to included the cameras in the lease and was seconded by Mr. Kilburn. Motion carries 5 ayes, 0 nays, and 1 absent.
	Mr. Bruns reminded everyone that the next Safety Committee meeting will be held Tuesday, February 12, 2008 at 7:00 p.m. in the council chambers.

Police Chief:

	Chief Goodenough asked if there were any questions on his monthly report.
	Chief Goodenough answered question on the car cameras. Old cameras purchased 9-10 years ago.

Fire Authority:

	Mr. Ringo reported the four appointments to the Fire Authority Board for Villa Hills are Phil Vossmeyer, Ed Niewahner, Larry Kleem and Scott Ringo with the alternate being George Bruns. Mr. Kilburn made a motion to accept the appointments and was seconded by Scott Ringo. Motion carried 5 ayes, 0 nays, and 1 absent.
	Mr. Ringo reported that the bids for Ambulance are ready to go out. Cost to be about $140,000.00 - $150,000.00

Recreation Report:

	Mr. Ringo reported that the Civic Club representatives were at the Cacus meeting and there is a meeting scheduled for January 22^nd at the City Building to discuss the options for the signing of the lease.
	Coaches meeting for field signups will be held on February 21^st at 8:00 p.m. at the Civic Club.

Administration:

· Mr. Martin reported that the Health Insurance contract was signed and the increase was 6.33%.

City Administrator:

Mr. Brown reported on the PNC lease agreement and passed out a packet with the information and figures. Mr. Ringo made a motion to accept the loan agreement in the amount of $282,000.00 and was seconded by Mr. Bruns.

The voting went as follows:

S. Ringo, aye M. Martin, aye

G. Kilburn, aye G. Bruns, aye

C. Schaber, aye T. Sogar, absent

Motion carried 5 ayes, 0 nays, and 1 absent

City Clerk:

Mrs. Wise reported that the city is now collecting the $40.00 Vehicle Sticker Fee. All residents should have received a letter noting fee increase and the switch from a county to a city collection.

Mayor’s Report:

All covered.

New Business:

	Discussion on New Police Department Building.
	Discussion on the old SUV Police Cruiser.

· Mr. Martin made a motion to adjourn the meeting and was seconded by Mr. Burns. Motion carried.

Time: 8:10 p.m.

Respectfully submitted,

____________________________

Cindy Wise, Assistant City Clerk

____________________________

Greg Kilburn, Councilman

Meeting #546

November 21, 2007

Mayor Mike Sadouskas called Villa Hills Council meeting #546 to order at 7:00 p.m. at the Dennis M. Stein Municipal Building, 719 Rogers Road, Villa Hills, Kentucky, on November 21, 2007. Mayor Sadouskas led the invocation, followed by the pledge of allegiance.

Those in attendance: Mayor Mike Sadouskas.

G. Kilburn Mike Duncan, City Attorney

M. Martin Michael Brown, City Administrator

S. Ringo Dan Goodenough, Police Chief

G. Bruns Dave Whitacre, City Engineer

T. Sogar Joe Schutzman, Bldg. Inspector

C. Schaber Sue Kramer, City Clerk

	Mr. Martin made a motion to accept the minutes as presented and was seconded by Mr. Bruns. Motion carried 6 ayes and 0 nays.
	Mr. Bruns made a motion to accept the minutes of the Caucus Meeting on October 11, 2007 and was seconded by Mr. Kilburn. Motion carried 6 ayes and 0 nays.
	Mr. Kilburn made a motion to accept the minutes of the Special Meeting on October 25, 2007 and was seconded by Mr. Sogar. Motion carried 6 ayes and 0 nays.
	Mr. Kilburn made a motion to accept the accountant’s report and was seconded by Mr. Sogar. Motion carried. 6 ayes and 0.

Committee Reports:

Finance:

· Mr. Sogar reported that there is $939,000.00 in reserves.

· Mr. Sogar reported that the bills for payment and disbursements will be distributed the Friday before the council meeting, but the finance committee will not meet until the Friday after Council.

Public Works:

	Mr. Kilburn reported he attended a meeting with the Department of Transportation on the road issues in the County. Senator Jack Westwood is going to try and obtain some state money to help with the repairs.
	Mr. Kilburn attended the Mayor’s Group meeting where the insurance premium tax was discussed; call the County if the tax is listed on your bill. The cost estimate on the jail relocation is due on December 3.
	Mr. Kilburn reported that Mayor Tom Rouse of Erlanger reported that the dispatching is going very well.
	Mr. Kilburn reported that the cost of the garage addition has gone over due to unforeseen things, Corky Brown and Dave Whitacre will report on this issue.
	The next public works meeting will be Tuesday, December 18 at 8:00 a.m. at the new administrative offices at 720 Rogers Road.

Engineer:

Mr. Whitacre reported some of the overage was while digging the footing they ran into a septic tank and the estimate did not include the roof and vinyl siding for the old building. They considered leaving the electric and installation out of the building; which would save the $13,000 that is over budget. Mr. Bruns made a motion to reconsider the additional $13,000 and add the installation and electric. Mr. Kilburn seconded the motion. Motion carried. Mr. Bruns challenged the Public Works to help out and complete some of the work.

Building and Zoning:

	Mr. Schutzman asked if there were any questions on his monthly report.
	Mr. Schutzman reported there would be no meeting in December for the Code Enforcement Board.

City Attorney

· Mr. Duncan explained Ordinance 2007 – 17 on the vehicle fees. Mr. Duncan reviewed the wording and the numbers that he had plugged in. Council discussed the options and stated as follows Mr. Ringo stated $40.00, $10.00 for HEX with a 2 car maximum. Mr. Bruns would like to see a gradual increase starting at $25.00 and gradually increase to $48.50 no HEX. Mr. Sogar stated $30.00, $10.00 HEX. Mrs. Schaber stated she would go along with Mr. Ringo, $40.00, $10.00 HEX, with a 2-car maximum. Mr. Kilburn stated $40.00, $20.00 HEX, with a 2 car maximum. Mr. Martin stated $40.00, $20.00 HEX, with a 2 car maximum. Mr. Martin made a motion to recommend a $40.00 vehicle fee and was seconded by Mr. Kilburn. The voting went as follows:

S. Ringo, aye G. Kilburn, aye

C. Schaber, aye M. Martin, aye

T. Sogar, aye G. Bruns, nay

Motion carried 5 ayes and 1 nay.

· Mr. Bruns mad a motion to recommend a $20.00 HEX with a 2 car maximum fee and was seconded by Mr. Kilburn. The voting went as follows:

C. Schaber, nay M. Martin, aye

T. Sogar, aye G. Bruns, aye

G. Kilburn, aye S. Ringo, nay

Motion carried 4 ayes and 2 nays.

· Mr. Duncan then read Ordinance 2007 – 17 amending Chapter 33 of the City’s Municipal Code of Ordinances section 33.40 to 33.99 and adding new section 33.990 to modify the City’s motor vehicle license fee.

Safety

Mr. Bruns had no report this month.

Police Chief:

	Chief Goodenough asked if there were any questions on his monthly report.
	Chief reported that Shop With a Cop would be held on Thursday, December 13 and that they are still accepting donations.

Fire Authority:

	Mr. Ringo reported 26 fire runs for the month, for a total of 346 runs year to date. There were 66 EMS runs for a total of 686 runs year to date.
	Mr. Ringo reported that the dispatching with Erlanger is going well.
	Mr. Ringo reported that the Board heard the ambulance spec’s those will be published next month.
	Mr. Ringo then read a Resolution determining that the financial arrangement for the support of the Fire Authority is between the cities of Crescent Springs and Villa Hills to be determined solely by the Cities and is not a matter to which the Board should take a position. This was unanimously approved with one abstention.
	Next meeting will be on Monday, December 17, 2007 at 6:00 p.m. at the Firehouse.

Recreation Report:

	Mr. Ringo reported all the teams are finished for the year.
	Mr. Ringo reported that Wayne has kept the fields in good shape and his yearly report is in Corky Brown’s packet.

Administration:

· Mr. Martin is meeting with the Health Insurance companies for the renewal process.

· Mr. Martin asked about the cavern tangible taxes wanted to make sure every avenue for collecting taxes is covered. Mr. Brown stated he is aware of this issue and that the staff is working on billing the companies.

City Clerk:

	Mrs. Kramer reported that the tax bills would be delinquent on December 1, penalty and interest would be applied if not paid by December 1. Penalty is 15% and interest is 6% per annum. If you have an escrow account please forward the bill to them.
	Mrs. Kramer reported the Rumpke garbage schedule is for normal pickup on Thanksgiving Day, Christmas Eve is normal; Christmas Day would be a one-day delay and will follow through the week. The same is for New Year’s Eve and New Year’s Day.
	Mrs. Kramer reported that the Employee Appreciation Dinner would be held on Saturday, December 1^st at Receptions in Erlanger.
	Mrs. Kramer distributed the Financial Statements for 2008. The Offices will be closed on Thursday, November 22 and Friday, November 23 in observance of the Thanksgiving Holiday.

Mayor’s Report: